ACADEMIC PROCESSES (12 SOPs)

by nayanikahealthcare · Published October 22, 2025 · Updated November 8, 2025

Comprehensive SOP List for Global Institute for Event Management (GIEM)

1. Student Lifecycle Management

SOP-ACD-001: Student Admission Process
SOP-ACD-002: Course Registration and Enrollment
SOP-ACD-003: Student Orientation Program
SOP-ACD-004: Academic Progression and Promotion
SOP-ACD-005: Student Transfer and Withdrawal Process
SOP-ACD-006: Course Completion and Certification

2. Teaching-Learning Processes

SOP-ACD-007: Curriculum Development and Review
SOP-ACD-008: Lesson Plan Preparation and Approval
SOP-ACD-009: Classroom Teaching Methodology
SOP-ACD-010: Practical Training Execution
SOP-ACD-011: Industry Exposure and Site Visits
SOP-ACD-012: Guest Lecture Coordination

3. Assessment & Evaluation

SOP-ACD-013: Student Assessment and Examination
SOP-ACD-014: Practical Evaluation Process
SOP-ACD-015: Grade Calculation and Transcript Generation
SOP-ACD-016: Re-evaluation and Grievance Handling
SOP-ACD-017: Academic Integrity and Anti-Plagiarism

ADMINISTRATIVE PROCESSES (15 SOPs)

4. Document Management

SOP-ADM-001: Document Control and Management
SOP-ADM-002: Student Record Maintenance
SOP-ADM-003: Certificate Issuance Process
SOP-ADM-004: Data Privacy and Confidentiality
SOP-ADM-005: Archival and Record Disposal

5. Facility Management

SOP-ADM-006: Classroom Allocation and Scheduling
SOP-ADM-007: Infrastructure Maintenance
SOP-ADM-008: Equipment Management and Maintenance
SOP-ADM-009: Housekeeping Standards
SOP-ADM-010: Security and Access Control

6. Student Services

SOP-ADM-011: Attendance Management
SOP-ADM-012: Identity Card Management
SOP-ADM-013: Library Management
SOP-ADM-014: Student Support Services
SOP-ADM-015: Transportation Management (if applicable)

HUMAN RESOURCES PROCESSES (8 SOPs)

7. Faculty & Staff Management

SOP-HR-001: Recruitment and Selection
SOP-HR-002: Employee Onboarding and Induction
SOP-HR-003: Performance Appraisal System
SOP-HR-004: Faculty Development Program
SOP-HR-005: Leave and Attendance Management
SOP-HR-006: Employee Exit Process
SOP-HR-007: Code of Conduct and Discipline
SOP-HR-008: Grievance Redressal Mechanism

FINANCE & ACCOUNTS PROCESSES (6 SOPs)

8. Financial Management

SOP-FIN-001: Fee Structure and Collection
SOP-FIN-002: Scholarship and Concession Management
SOP-FIN-003: Purchase and Procurement
SOP-FIN-004: Expense Management and Reimbursement
SOP-FIN-005: Budget Preparation and Monitoring
SOP-FIN-006: Financial Audit Process

QUALITY ASSURANCE PROCESSES (7 SOPs)

9. Quality Management

SOP-QA-001: Internal Quality Assurance System
SOP-QA-002: Student Feedback Collection and Analysis
SOP-QA-003: Industry Feedback Mechanism
SOP-QA-004: Continuous Improvement Process
SOP-QA-005: Management Review Meetings
SOP-QA-006: Corrective and Preventive Actions
SOP-QA-007: Benchmarking and Best Practices

INDUSTRY INTERFACE PROCESSES (5 SOPs)

10. Industry Collaboration

SOP-IND-001: Industry Partnership Development
SOP-IND-002: Internship Program Management
SOP-IND-003: Placement Cell Operations
SOP-IND-004: Industry Project Coordination
SOP-IND-005: Alumni Relationship Management

INFORMATION TECHNOLOGY PROCESSES (4 SOPs)

11. IT Management

SOP-IT-001: IT Infrastructure Management
SOP-IT-002: Software and Application Management
SOP-IT-003: Data Backup and Recovery
SOP-IT-004: Cybersecurity and Data Protection

MARKETING & ADMISSIONS PROCESSES (5 SOPs)

12. Marketing & Outreach

SOP-MKT-001: Marketing and Brand Promotion
SOP-MKT-002: Admission Process Management
SOP-MKT-003: Counseling and Guidance
SOP-MKT-004: Event Promotion and Management
SOP-MKT-005: Digital Presence Management

COMPLIANCE & LEGAL PROCESSES (6 SOPs)

13. Regulatory Compliance

SOP-COM-001: Statutory Compliance Management
SOP-COM-002: Affiliation and Accreditation
SOP-COM-003: Legal Document Management
SOP-COM-004: Risk Management Framework
SOP-COM-005: Health and Safety Management
SOP-COM-006: Emergency Response Procedures

SPECIAL PROCESSES (4 SOPs)

14. Special Programs

SOP-SPL-001: Customized Corporate Training
SOP-SPL-002: Short-term Certificate Programs
SOP-SPL-003: Faculty Development Programs
SOP-SPL-004: Community Outreach Programs

PRIORITY IMPLEMENTATION PHASING

Phase 1: Critical SOPs (Month 1-2)

Immediate Operational Needs:

SOP-ACD-001: Student Admission Process
SOP-ACD-013: Student Assessment and Examination
SOP-ADM-001: Document Control and Management
SOP-ADM-011: Attendance Management
SOP-FIN-001: Fee Structure and Collection
SOP-HR-001: Recruitment and Selection
SOP-COM-005: Health and Safety Management
SOP-QA-002: Student Feedback Collection

Phase 2: Critical SOPs (Month 3-4)

Quality & Compliance:

SOP-ACD-007: Curriculum Development and Review
SOP-ADM-002: Student Record Maintenance
SOP-ADM-006: Classroom Allocation and Scheduling
SOP-HR-003: Performance Appraisal System
SOP-IND-002: Internship Program Management
SOP-QA-001: Internal Quality Assurance System
SOP-COM-001: Statutory Compliance Management

Phase 3: Advanced SOPs (Month 5-6)

Growth & Excellence:

SOP-ACD-008: Lesson Plan Preparation and Approval
SOP-ADM-003: Certificate Issuance Process
SOP-FIN-003: Purchase and Procurement
SOP-IND-003: Placement Cell Operations
SOP-QA-004: Continuous Improvement Process

SOP DEVELOPMENT TEMPLATE STRUCTURE

Each SOP should include:

Purpose and Scope
Definitions and Abbreviations
Responsibilities
Procedure Steps
Forms and Templates
Records to be Maintained
Monitoring and Measurement
Review and Revision
References and Related Documents
Appendices

IMPLEMENTATION TIMELINE

Month 1-2: Foundation Phase

Develop 8 critical SOPs
Train core team on SOP implementation
Establish document control system

Month 3-4: Expansion Phase

Develop 7 essential SOPs
Implement across all departments
Conduct internal audits

Month 5-6: Maturity Phase

Develop 5 advanced SOPs
Full implementation and monitoring
Continuous improvement cycle

Month 7-12: Excellence Phase

Review and refine all SOPs
Integration with quality management system
Preparation for external audits

RESPONSIBILITY MATRIX

SOP Development Owners:

Academic SOPs: Academic Head
Administrative SOPs: Head of Operations
HR SOPs: HR Manager
Finance SOPs: Finance Manager
Quality SOPs: Quality Head (Head of Operations initially)
Industry SOPs: Placement Head
IT SOPs: IT Manager
Marketing SOPs: Marketing Head
Compliance SOPs: Head of Operations

Approval Authority:

All SOPs: Head of Operations + Managing Director
Final Approval: Managing Director

This comprehensive SOP framework will ensure standardized operations, consistent quality, and regulatory compliance while providing clear guidelines for all institutional activities.

METHODS TO ENHANCE CERTIFICATE CREDIBILITY