SOP-ACD-013: Student Assessment and Examination

1.0 PURPOSE AND SCOPE

Purpose: To ensure fair, transparent, and consistent student assessment aligned with learning outcomes.
Scope: All theory, practical, and project-based assessments across all programs.

2.0 DEFINITIONS

• Formative Assessment: Ongoing evaluation during course
• Summative Assessment: End-term examination
• Internal Assessment: Continuous evaluation by faculty
• External Assessment: Evaluation by external expert

3.0 RESPONSIBILITIES

Role	Responsibilities
Academic Head	Assessment design, moderation
Faculty Members	Conduct assessments, evaluation
Exam Coordinator	Schedule, logistics, documentation
Head of Operations	Policy compliance, grievance handling

4.0 PROCEDURE STEPS

4.1 Assessment Planning

Step 1: Define assessment plan at course inception
Step 2: Include:

• Theory exams (40%)
• Practical assignments (30%)
• Projects/presentations (20%)
• Class participation (10%)

Step 3: Communicate assessment pattern to students
Step 4: Prepare assessment calendar

4.2 Question Paper Setting

Step 5: Faculty prepares question bank
Step 6: Academic Head moderates questions
Step 7: Ensure coverage of all learning objectives
Step 8: Maintain confidentiality of question papers

4.3 Examination Conduct

Step 9: Issue hall tickets 3 days before exam
Step 10: Arrange invigilators (1 per 20 students)
Step 11: Ensure exam room readiness:

• Proper seating arrangement
• Working clocks
• Emergency medical kit

Step 12: Strictly follow exam timing

4.4 Answer Sheet Evaluation

Step 13: Faculty evaluates within 7 days of exam
Step 14: Use standardized marking scheme
Step 15: Second evaluation for borderline cases
Step 16: Academic Head verifies 10% random samples

4.5 Result Declaration

Step 17: Compile all assessment components
Step 18: Prepare mark sheets and grade cards
Step 19: Display results on notice board
Step 20: Provide individual scorecards to students

5.0 FORMS AND TEMPLATES

• Form EXAM-001: Assessment Plan Template
• Form EXAM-002: Question Paper Format
• Form EXAM-003: Mark Sheet Template
• Form EXAM-004: Re-evaluation Application
• Form EXAM-005: Grade Card Template

6.0 RECORDS TO BE MAINTAINED

• Question papers and marking schemes (2 years)
• Answer sheets (1 year)
• Assessment results (permanent)
• Moderation records (2 years)
• Grievance applications (2 years)

7.0 MONITORING AND MEASUREMENT

• Evaluation Time: Exam to result (Target: 10 days)
• Pass Percentage: (Target: 85%)
• Grievance Resolution: (Target: 100% within 7 days)
• Faculty Compliance: (Target: 100%)

8.0 REVIEW AND REVISION

• Semester Review: After each semester
• Revision Trigger: Performance trends, student feedback
• Approval Authority: Academic Head + Head of Operations